How do I convert an image to a calendar file?

Simply upload your image (screenshot, photo, or scanned document) containing calendar information to Photocalia. The tool uses GPT-4 Vision AI to automatically extract event details including dates, times, locations, and descriptions, then generates an ICS calendar file you can import into Google Calendar, Outlook, or Apple Calendar.

What file formats are supported for calendar conversion?

Photocalia supports common image formats (JPG, JPEG, PNG, HEIC) and PDF documents. You can upload appointment screenshots, event flyers, meeting invitations, school schedules, concert tickets, or any document containing calendar information.

Is the calendar converter free to use?

Yes, Photocalia offers 3 free conversions per month (Google sign-in required). For users who need more conversions, contact us to upgrade your plan.

Can I convert multiple images at once?

Yes, Photocalia supports batch processing. You can upload multiple images or PDFs simultaneously, and the AI converter will process them all with real-time progress tracking. All extracted events are combined into a single downloadable ICS calendar file.

Which calendar apps work with the exported ICS files?

The ICS files generated by Photocalia are compatible with all major calendar applications including Google Calendar, Microsoft Outlook, Apple Calendar (iCal), Yahoo Calendar, and any application that supports the standard ICS (iCalendar) format.

Can I edit the events before downloading?

Yes, after the AI extracts events from your images, you can review and edit all event details including title, date, time, location, and description before generating the final ICS calendar file. You stay in full control.

Is my data secure when using Photocalia?

Yes, your privacy is protected. Files are processed securely and are not stored permanently on our servers. The AI conversion happens in real-time, and your data is handled with strict security protocols.

What types of events can the AI recognize?

The AI can recognize and extract various event types including doctor appointments, meetings, conferences, webinars, classes, concerts, sports games, school activities, subscription renewals, delivery windows, and any scheduled activity with date and time information.

Do I need to create an account to use Photocalia?

You simply sign in with your existing Google account — no separate registration needed. Your Google account gives you 3 free conversions per month immediately, with no forms to fill out.

Can I use Photocalia on my phone?

Yes, Photocalia works on all devices including smartphones and tablets. It is a Progressive Web App (PWA) that you can install directly to your home screen for quick access, and it works on iOS and Android browsers.

How accurate is the AI calendar extraction?

Photocalia uses GPT-4 Vision, one of the most advanced AI models available, for highly accurate event extraction. It reliably reads dates, times, locations, and event titles from clear images. You can always review and correct any detail before saving.

Terms of Use

Last Updated: February 11, 2026

1. Acceptance of Terms

By accessing or using Photocalia ("Service"), you agree to be bound by these Terms of Use ("Terms"). If you do not agree to these Terms, do not use the Service.

These Terms apply to all users of the Service, including visitors, registered users, and premium subscribers.

2. Description of Service

Photocalia is an AI-powered calendar conversion service that:

Converts images (JPG, PNG) and PDF files into calendar events
Uses GPT-4 Vision AI to extract event information (dates, times, locations)
Generates ICS files compatible with major calendar applications
Provides a web-based interface for event review and editing

The Service is provided "as is" and may be updated or modified at any time without notice.

3. User Accounts and Authentication

3.1 Account Creation

To access certain features, you must sign in with a Google account. You are responsible for:

Maintaining the security of your account credentials
All activities that occur under your account
Notifying us immediately of any unauthorized use

3.2 Account Termination

We reserve the right to suspend or terminate your account if you violate these Terms or engage in fraudulent, abusive, or illegal activity.

4. Usage Limits and Restrictions

4.1 Free Tier

Free users receive:

3 free calendar conversions per month
Basic event extraction features
Standard support

4.2 Premium Tier (Future)

Premium users may receive higher conversion limits and additional features. Pricing and features are subject to change with reasonable notice.

4.3 Prohibited Uses

You agree not to:

Use the Service for illegal purposes or to violate any laws
Upload content that infringes intellectual property rights
Upload malicious files (viruses, malware, etc.)
Attempt to bypass usage limits or security measures
Reverse engineer or scrape the Service
Use automated systems (bots) without authorization
Upload content containing personal data of others without consent

5. AI-Generated Content and Accuracy

5.1 No Guarantee of Accuracy

Important: Photocalia uses AI (GPT-4 Vision) to extract calendar events from images. While our AI strives for accuracy, we cannot guarantee that:

All events will be correctly extracted
Dates, times, and locations are 100% accurate
The AI will detect all events in an image
The interpretation of ambiguous information is correct

5.2 User Responsibility

You are responsible for:

Reviewing all extracted events before use
Verifying dates, times, and locations
Correcting any errors or inaccuracies
Ensuring critical events are correct before importing to your calendar

5.3 No Liability for Missed Events

We are not liable for missed appointments, incorrect dates, or any consequences resulting from inaccurate AI-generated events. Always verify important information.

6. Intellectual Property

6.1 Your Content

You retain all rights to the images and files you upload. By uploading content, you grant us a limited license to:

Process your files for calendar event extraction
Send your images to OpenAI's GPT-4 Vision API
Store files temporarily (maximum 24 hours) for processing

6.2 Our Content

The Service, including its design, code, branding, and documentation, is owned by Photocalia and protected by copyright and intellectual property laws. You may not copy, modify, or distribute our content without permission.

6.3 Open Source

Photocalia is open-source software licensed under the MIT License. See our GitHub repository for license details.

7. Limitation of Liability

To the fullest extent permitted by law:

The Service is provided "AS IS" without warranties of any kind
We do not guarantee uninterrupted, error-free, or secure operation
We are not liable for any indirect, incidental, or consequential damages
Our total liability is limited to the amount you paid for the Service (if any) in the past 12 months
We are not responsible for third-party services (OpenAI, Firebase) or their failures

Some jurisdictions do not allow limitations on liability, so these limitations may not apply to you.

8. Service Availability

We strive to provide reliable service but do not guarantee:

24/7 availability or uptime
Immediate processing of conversions
Continued availability of any specific feature

We may suspend the Service for maintenance, updates, or emergency repairs with or without notice.

9. Third-Party Services

Photocalia integrates with third-party services:

OpenAI (GPT-4 Vision): AI event extraction
Firebase / Google Cloud: Hosting, authentication, and cloud functions
Google Analytics: Usage statistics (anonymized)

These services have their own terms and privacy policies. We are not responsible for their actions or any issues arising from their use.

10. Privacy and Data Protection

Your privacy is important to us. Please review our Privacy Policy to understand how we collect, use, and protect your personal information.

By using the Service, you consent to our data practices as described in the Privacy Policy.

11. Modifications to Terms

We may update these Terms at any time. Changes will be posted on this page with an updated "Last Updated" date. Material changes will be communicated via:

Email notification (for registered users)
In-app notification
Prominent notice on the website

Continued use of the Service after changes constitutes acceptance of the updated Terms.

12. Governing Law and Disputes

These Terms are governed by the laws of France and the European Union, without regard to conflict of law provisions.

Any disputes arising from these Terms or the Service shall be resolved through:

Good faith negotiation
Mediation (if negotiation fails)
Courts of competent jurisdiction in France (as a last resort)

13. Severability

If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions will continue in full force and effect.

14. Contact Information

For questions about these Terms, please contact us:

Email:support@photocalia.com
Legal Inquiries:legal@photocalia.com
GitHub Issues:Report an Issue

15. Acknowledgment

By using Photocalia, you acknowledge that you have read, understood, and agree to be bound by these Terms of Use and our Privacy Policy.

Remember: Always review AI-generated calendar events before importing them. Photocalia is a tool to assist you, but you remain responsible for the accuracy of your calendar.

📋 Terms of Use